Absences recorded in RotaReady are automatically imported into Access PayWise+. This helps ensure employee balances and available funds accurately reflect time away from work. You can review imported absences and configure how different absence types affect employee access and accrued balances.
View imported absences
The Absences screen displays all absences imported from RotaReady, with each absence day shown as a separate record.
To access the screen, click Absences in the left-hand menu.
The following information is available for each absence record:
External ID - Unique identifier for the absence record.
Payroll Code - Employee payroll code, where available.
Employee Name - Employee name.
Date - Date of the absence.
Absence Code - Code associated with the absence type.
Description - Absence type description, such as Holiday or Sickness Paid.
You can also:
Select a date using the date picker in the top-right corner to view absence records for a specific day.
Search by employee name, payroll code, or absence code to quickly find specific records.
Click Download Absences to export the records currently displayed for reporting or further analysis.
đNote: Only employees with absences recorded in RotaReady appear on this screen.
Configure absence codes
Configure absence codes to ensure employee absences are reflected correctly in Access PayWise+, including app availability and accrued balance calculations.
Click Administration in the left-hand menu.
Select Pay & Absence Codes.
Select the absence code you want to configure.
Suspend Payments
Choose whether employees can continue using Access PayWise+ while they are absent from work.
Yes to prevent employees from using Access PayWise+ during the absence period.
No to allow employees to continue using Access PayWise+ as normal during the absence period.
Include in Accrued Balance
Choose whether salaried employees continue building their available balance during an absence.
Yes to continue accruing funds during the absence. New balance will be added when the working day is complete.
No to stop an employee's available balance increasing on days covered by the absence.
đNote: New absence codes are added with Suspend Payments set to No and Include in Accrued Balance set to Yes by default. Review new codes and update the settings if required.